Doc. No


Preparation Date

12August 2017

Revision Number


Revision Date


Approved By

Board of Governors

Sl. No


Child Safety Policy of Cardiff International School



Cardiff International School makes a positive contribution to a strong and safe Bangladesh and recognises the right of every individual to stay safe.

Cardiff International School  comes into contact with children through the following activities:

  • Pre-school
  • Primary School
  • High School up to “A” Level

The types of contact with children and will be governed under

  • United Nations Convention on Rights of the child.
  • Bangladesh Women & Children Repression Prevention Act 2000.
  • Disciplinary Procedure of CISD.

This policy seeks to ensure that Cardiff International School undertakes its responsibilities with regard to protection of children and will respond to concerns appropriately. The policy establishes a framework to support paid and unpaid staff in their practices and clarifies the organisation’s expectations.



Applies to the whole of Cardiff International School from Play Group to A level students below the age of 18 irrespective of race, religion, abilities and whatever family they come from in all branches/ sections of the school.



Cardiff International School Dhaka (CISD) is committed to providing a safe and secure environment for children, staff and visitors and promoting a climate where children and adults will feel confident about sharing any concerns which they may have about their own safety or the well-being of others. We aim to safeguard and promote the welfare of children by protecting them from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.
The School’s Child Protection (CP) policy draws upon duties conferred by the Bangladesh Women & Children Repression Prevention Act 2000 and United Nations Convention on Rights of the child. We also have regard to the advice contained in respect of “What to do if you’re worried a child is being abused” and “Information Sharing – Advice for practitioners”. The policy is applicable to all on and off-site activities undertaken by pupils whilst they are the responsibility of the School.
We will ensure that all staff read this Child Safeguarding Standards and that mechanisms are in place to assist staff to understand and discharge their role and responsibilities as set out in Part one.



BOG: Board of Governors
CC: Campus Coordinators
CISD: Cardiff International School Dhaka
CP: Child Protection
CPP: Child Protection Policy
ISA: Independent Safeguard Authority


Regulatory Requirements

  • United Nations Convention on Rights of the child.
  • Bangladesh Women & Children Repression Prevention Act 2000.
  • Disciplinary Procedure of CISD.



  • Safeguard: Safeguarding is about embedding practices throughout the organisation to ensure the protection of children and / or vulnerable adults wherever possible. In contrast, child and adult protection is about responding to circumstances that arise.


  • Abuse: Abuse is a selfish act of oppression and injustice, exploitation and manipulation of power by those in a position of authority. This can be caused by those inflicting harm or those who fail to act to prevent harm. Abuse is not restricted to any socio-economic group, gender or culture.

It can take a number of forms, including the following:

    • Physical abuse
    • Sexual abuse
    • Emotional abuse
    • Bullying
    • Neglect
    • Financial (or material) abuse
  • Child:

A child is under the age of 18 (as defined in the United Nations convention on the Rights of a Child).

  • Vulnerable Adults:

A vulnerable adult is a person aged 18 years or over who may be unable to take care of themselves or protect themselves from harm or from being exploited.
This may include a person who:

  • Is elderly and frail
  • Has a mental illness including dementia
  • Has a physical or sensory disability
  • Has a learning disability
  • Has a severe physical illness
  • Is a substance misuse
  • Is homeless



  • Board of Governors: BOG & Management Committee will be responsible to define policy, approve procedures and monitor overall performance of the policy.
  • Principal: Principal, Head of School will be responsible to at least ensure the following:
  • Overall compliance under the policy.
  • Implement policies, procedures and guidelines under the policy.
  • To review the policies and procedures from time to time to ensure its continued suitability.
  • All staff:  (paid or unpaid) have responsibility to follow the guidance lay out in this policy and related policies, and to pass on any welfare concerns using the required procedures.

We expect all staff (paid or unpaid) to promote good practice by being an excellent role model, contribute to discussions about safeguarding and to positively involve people in developing safe practices.

  • Guardians: Have responsibility to take measures that children must be safeguarded and not put at risk of harm. Must cooperate with school authority in implementing relevant policies.


The Standard

CISD will ensure that:

  • Carry out local mapping exercise to gather information on legal, social welfare and child protection arrangements.
  • Child safeguarding risk assessments are carried out and reviewed from time to time. Risk assessment will involve at least the following:
        • Context, scope and setting of CISD.
        • Identification of CISD’s potential impact on children.
        • Identifying and analyzing potential risks of that impact.
        • Evaluating the risks in terms of likelihood they could occur.
        • Implementing strategies to minimize and prevent risks.
        • Reviewing and revising risks and preventive measures.
        • Communicating and consulting.
  •  Risk will be classified as High, medium and low category risks
  • Mitigation strategies are incorporated into risk assessment process at all levels.
  • A child safeguarding process is maintained.
  • Reporting and responding process for incidents and concerns is maintained.


Communications training and support for staff

Cardiff International School commits resources for induction, training of staff (paid and unpaid), effective communications and support mechanisms in relation to Safeguarding.

Induction will include training of teachers and staffs to realize the importance of CPP, assessment of risks, identify the process of implementation, initiate measures for correction, corrective and preventive measures.

All staff who, through their role, are in contact with children and /or vulnerable adults will have access to safeguarding training at an appropriate level. Sources and types of training will include:

      • CPP of CISD
      • CPP procedures
      • Risk Assessment
  • United Nations Convention on Rights of the child.
  • Bangladesh Women & Children Repression Prevention Act 2000
  • Correction, Corrective measures & preventive measures.

Communications and discussion of safeguarding issues
Commitment to the following communication methods will ensure effective communication of safeguarding issues and practice:

  • Faculty meetings
  • Guardians meetings
  • Board meetings
  • One to one meetings (formal or informal),
  • Clinical supervision

We recognise that involvement in situations where there is risk or actual harm can be stressful for staff concerned. The mechanisms in place to support staff include:

  • Issuing guidelines to all concerned
  • Issuing instructions and directions
  • Briefing different situations


Professional boundaries

Professional boundaries of teachers and staff shall remain limited within the following:

  • Giving and receiving gifts from clients: CISD does not allow teachers and staff to give gifts to or receive gifts from clients.


  • Staff contact with user groups. A personal relationship between a member of staff and a client who is a current service user is prohibited. However professional relationship leading to better education, improvement of cognitive skill will be encouraged.

Following will be strictly restricted.

  • Use of abusive language
  • Response to inappropriate behaviour / language
  • Use of punishment or chastisement
  • Passing on service users’ personal contact details
  • Taking family members to a client’s home
  • Selling to or buying items from a service user
  • Accepting responsibility for any valuables on behalf of a client
  • Accepting money as a gift/ Borrowing money from or lending money to service users
  • Personal relationships with a third party related to or known to service users
  • Accepting gifts/ rewards or hospitality from organisation as an inducement for either doing/ not doing something in their official capacity.



In CISD following reporting system will be followed in case of CPP.

Communicate concerns with Campus Coordinator

Seek medical attention for the vulnerable person if needed

Discuss with guardians of child

Obtain permission to make referral if safe and appropriate

if needed seek advice from the Principal

Inform local police station Safeguarding Vulnerable Groups Incident Report Form

Ensure that feedback from the police is received and their response recorded

If the Campus Coordinator is implicated, then refer to the Principal.



CISD recognises its duty to report concerns or allegations against its teacher and staff within the organisation or by a professional from another organisation.

The process for raising and dealing with allegations is as follows:
Step-1: Any member of staff of CISD is required to report any concerns in the first instance to their Campus Coordinator. 
Step-2: Campus Coordinator will record it in the concerned register with an identity number.
Step-3: Campus Coordinator will take necessary measures if the concern is within his control else will report to the Principal.
Step-4: In case Campus Coordinator has made a correction s/he will record the corrective measure in the register.
Step-5: In case it is referred to the Principal, CC will follow the advice given by the principal.
Step-6: An investigation will be initiated by the CC or Principal as the case may be.

CISD recognises its legal duty to report any concerns about unsafe practice by any of its staff to the BOG which is the Independent Safeguarding Authority (ISA).



The safeguarding aspects of CISD will be monitored and reviewed in the following manner:

  • Safe recruitment practices
  • Induction of the new staff
  • Records made (Risk Registers) and kept of supervision sessions
  • Training – register/ record of staff training on child/ vulnerable adult protection
  • Monitoring whether concerns are being reported and action taken
  • Checking that policies are up to date and relevant
  • Reviewing the current reporting procedure in place
  • Presence and action of designated person responsible for Safeguarding is in post.
  • Reporting to BOG.
  • Internal verification (Report)
  • External verification (Report)


Managing information

Information will be gathered, recorded and stored in CISD. CISD will maintain transparency in information management and will respond appropriately to concerns.

All staff must be aware that they have a professional duty to share information with other agencies in order to safeguard children and vulnerable adults. The public interest in safeguarding children and vulnerable adults may override confidentiality interests. However, information will be shared on a need to know basis only, as judged by the Campus Coordinator.

All staff must be aware that they cannot promise service users or their families/ carers that they will keep secrets.


Conflict resolution and complaints

CISD is aware of the process on resolution of professional disagreements in work relating to the safety of children and if necessary this will be taken forward by the Campus Coordinator to higher level of authority.
If felt necessary and relevant a fair and impartial investigation will be done by engaging personnel competent to do so. Concerned persons will be heard in person. Effective measures will be taken to resolve discrepancies and resolve the conflict.


Communicating and reviewing the policy

CISD will make clients aware of the Safeguarding Policy through the following means

  • Website
  • Meetings
  • Written document

This policy will be reviewed by the Principal twice every years and when there are changes in legislation.


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